St. Margaret’s House

EVENTS MARKETING TOOLKIT

 
 

We’re looking forward to hosting your event at St. Margaret’s House!

To support you in making this event as successful as possible, and engaging the local community in the process, we have put together a toolkit on marketing tips and support that includes online sites and press to look out for, as well as making the most of social media.

You may already be a marketing genius but this could be your first time promoting an event in Tower Hamlets, or you may be entirely new to event promotion. Either way, we hope there’s something beneficial in this toolkit!

Make the most of your event ! A few ways to promote it

1.Images and Promotional Materials

If you are looking for images to use on social media, posters and flyers, you can find lots of images available to use for free via Unsplash: https://unsplash.com/

For designing your poster, Canva offers you different formats and templates, including social media templates: https://www.canva.com/

Converting your images to different sizes to suit each social media platform can make these images more effective. Sprout Social enables you to quickly resize these images according to each social network, which you can access here: https://sproutsocial.com/landscape


If you’re producing flyers and/or posters for your event, a cheap and quick option is to get them printed through SoloPress: https://www.solopress.com/


2.Listings

Listing your event on local and London-wide sites will help it get seen by an interested audience. Great sites to request to list your event on include:

3. Local Press

Is there a particular angle to your event that makes it more marketable? This might be if it coincides with a particular commemorative day, like International Women’s Day, or if it has a unique USP that’s culturally or politically relevant. If you wish to contact press about your event (either by sending a press release or by introducing yourselves and offering an interview), local places to consider are:

East London Advertiser / East London Radio / Love Bethnal Green / East Cast Radio / About Time magazine / Made In Shoreditch / The Nudge London

4. Dedicated press

These publications may not all be relevant, but are great ones to get in touch with, offering interviews, in-depth features, and short news pieces about your upcoming show:

5. Social Media

Questions to ask when it comes to social media promotion:

  • Which audience am I targeting?

  • What else is going on in the area?

  • Am I posting regularly about the event (2-3 times a week)? And enough in advance?

  • Do my posts stand out or will they get lost in timelines?

Below are some tips and tricks for Twitter, Facebook and Instagram:


TWITTER

  • For music events, relevant hashtags to use in Tweets to help grow your audience include: #londongig #musiciansofldn #newmusic and #freelondon if your event is not ticketed. For theatre events, good ones to use include: #londontheatre #amwriting #newwriting (NOTE: It’s best not to use more than two hashtags per posts otherwise the post looks like spam)

  • It’s good to use images in your posts as this leads to more retweets

  • A typical rule for promotion is the 4:1 rule, which means for every promo post you do about a certain event, then do three posts that don’t relate to that event, such as retweeting content from a page you like, or sharing an article. The pages above are also great ones to start conversations with and form an online network.

  • When you put an image in the post, you can also tag users in the pictures. It is good to tag in people and pages that are likely to retweet the post, such as What’s On pages for East London and Bethnal Green. Below are some examples of pages to consider tagging in:

> @e1Lifemag / > @LoveEastMag / > @MadeIShoreditch / > @LoveBthnlGreen


FACEBOOK

  • Posting multiple pictures in a carousel on Facebook usually gets more likes, as does videos. Facebook’s algorithm means that posts which receive comments from users appear in more timelines. This means asking questions in your captions is a good idea as it encourages these comments.

  • It’s best to use no hashtags on Facebook posts, or just one or two, as otherwise people tend to think it’s spam.

  • Sharing content from other people’s pages makes them more likely to share yours.If you are organising a music event, pages to check out are:

> SoFarSounds London / > London In Stereo / > The London Music Scene / > Indie Central Music

For theatre, pages to check out are:

> Bechdel Theatre / > London Theatre / > My Theatre Mates / > The Stage

  • Verify your Facebook page as it makes it more likely to appear in timelines. Go to settings -> General -> Get verified. A verified page can also do live videos on Facebook. NOTE: You can only verify a business page, not your Facebook profile.

  • If you have the budget to pay for promotion on social media, Facebook is the best out of all the platforms to do this. Paid promotion is a good option if you have not got as many attendees as you’d like, because it generates buzz about the event. Running a competition for a free ticket to the gig is also another way of doing this.

  • Create a Facebook event for your gig. In the event, include:

                            > A relevant cover photo e.g. your poster or image of previous gig or performance

                             > Date, time, venue of event – and invite St. Margaret’s House and the Gallery Cafe to co-host the event with you!

                             > Link to tickets

                             > In the details, include all the information about the event here, and link to tickets again.

                             > Select ‘Music’, ‘Theatre’ or ‘Art’ category and add in a few keywords.

INSTAGRAM

  • Share pictures and video footage from previous gigs or performance to introduce new audiences to your work.

  • Open up your DMs as links don’t work in Instagram captions so people will usually message via Instagram looking to book, and you can then send them the link to tickets.

  • Behind the scenes posts about setting up for the event and what’s going on at the event make great Instagram stories.

  • Make your Instagram account a business page so you can see your analytics. This means you can find out more about your audience and popular posts. Here’s a post detailing how to set up a business page: https://help.instagram.com/502981923235522

  • Use hashtags to widen your reach. Either put them beneath your caption or in a comment on the photo. The maximum number of hashtags that can be used is 30, with 11 or more hashtags tending to generate the best engagement.

  • Hashtags to use:

music%2B2.jpg

#eventslondon #bethnalgreen #eastlondon #london #whatsonlondon #towerhamlets #whattoseeinlondon

general2.jpg

#musician #musiciansofinstagram #londongig #londonears #londonmusic #londonmusicscene #londongigs #londongigguide

theatre.jpg

#londontheatre #artstheatre #theatrelife #theatreinlondon #playstowatch #fringetheatre #newtheatre #newwriting #offwestend #theatrelovers #ilovetheatre #watchingtheatre  


What we will do to support you


To be able to spread the news about you and your event we would need you to fill in the below info 8-10 weeks before the date of your event with us.

Event description *
Event description
between 250- 400 words
Date
Date
Time
Time
Please use a WeTransfer or similar link
Please include a link to WeTransfer or similar
Please include here links to your online profiles, including social media handles for the band/ all the performers/ Website, Facebook event ,Eventbrite, Soundcloud/Youtube links, articles/ testimonials/ reviews about the act/artists

Listings

We will list your event on:

  • our website that is visited by more than 10.000 people every month, and

  • in our physical monthly newsletter printed in 500 copies, which we distribute across our premises and shops

  • Our monthly events calendars placed on our premises

Social Media

As we are lucky enough to host a range of brilliant events, we cannot always dedicate specific posts to each event. But please invite us to co-host Facebook events with you, so those who like our page will be notified of these events.

Do also tag us in your posts so we can reshare them. You’ll find us at:

Facebook: St. Margaret’s House & Gallery Cafe

Twitter: @stmargaretsldn & @the_gallerycafe

Instagram: @stmargaretsldn & @the_gallerycafe



If you have any extra queries regarding the promotion of your event, please get in touch with Jennifer, our Digital Communications Coordinator at digital@stmargaretshouse.org.uk.